RFP Language

ADA Compliance:  

The University is committed to making its facilities, services, programs, and activities readily accessible to and usable by individuals with disabilities as required by law. The University seeks products and services and that will allow it to meet that commitment. 

Accordingly, by submitting a response, Bidder represents and warrants that the products or services to be provided under this Contract will be designed, produced, and/or delivered in such a way that will enable the University to comply with the  Kansas Information Technology Policy 1210: State of Kansas Web Accessibility Requirements (IT Policy 1210) is here and Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d), and the Americans with Disabilities Act, to the extent the Bidder’s products or services may be covered by that act. 

Please describe your efforts to be compliant with WCAG 2.0 Level AA for web-based technology, Section 508 of the Rehabilitation Act, and the Americans with Disabilities Act by answering the following questions, and attaching supporting documentation to the proposal response.

  1. Does your company have a Voluntary Product Accessibility Template (VPAT) for a current version of your product that documents product conformance with Section 508 Standards and/or WCAG 2.0 Standards?           
  2. If your company has a VPAT, please provide it as an attachment in your proposal.  If your company does not have a VPAT, please describe your perspective on accessibility and any exceptions you believe are applicable.
  3. Please describe your accessibility conformance testing process.         
  4. Does your company have an Accessibility Roadmap to remediate any accessibility gaps in a reasonable period of time?  An Accessibility Roadmap can be a list and description of accessibility gaps, including current resolution status of each gap and a specific timeline for remediation.  An Accessibility Roadmap also lists any known workarounds to provide end-users access until the vendor has resolved each of the accessibility gaps. If an Accessibility Roadmap is available, please provide it as an attachment in your proposal.       
  5. Can you share with us your company Accessibility Mission Statement or equivalent?             
  6. To whom in your company should we direct our accessibility questions should we have any?  (Please provide name and contact information)

Demonstration Requirements: 

Bidders should expect that demonstrations of the devices / equipment / solution may be required during evaluations to confirm claims of compliance.  The University of Kansas reserves the right to request access to devices/equipment/solutions that are fully configured/operational for testing, which shall be furnished at no expense to the University within ten (10) days after receipt of request.  

The failure of a Contractor to deliver accessible products and services as required by this provision shall constitute a material breach of the Contract. If the University notifies the Contractor that a person has made a claim against the University concerning accessibility of products or services furnished by the Contractor under this contract, the Contractor will work with the University in an effort to remedy the claim in a timely manner. To the extent that the claim is related to Contractor’s products or services, the Contractor further agrees that it shall be liable for the actual costs and expenses incurred by the University, including attorney fees and expenses and the monetary amount of any judgments rendered against the University, as a result of any such claim.  Devices/equipment may be returned at the bidder’s expense if found to be non-compliant with the specifications as set forth in this proposal and resulting contract.

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